Eligibility

ArtPrize® is remarkably open and collaborative by design. Any space within the ArtPrize district that registers during the Venue Registration period and meets approval requirements is eligible to host one or more ArtPrize Artists and organize its own show. Collectively, these independently organized art shows comprise the world's largest art competition, attracting hundreds of thousands of artists and visitors from all around the world.

Eligible Venues may:

  • Be any size
  • Be public or private spaces
  • Be indoors or outdoors
  • Be museums, parks, universities, retail shops, offices spaces, restaurants, cafes, non-profits, churches, residences, or any other building or space

Eligible Venues must:

  • Be located within the ArtPrize district
  • Be open and accessible for at least the minimum required hours and free to the public
  • Meet federal, state, and city codes

The eligibility of your Venue is not fully confirmed until you’ve completed at least one Connection with an Artist. If an Artist has not agreed to exhibit in your space by the end of the Connections Period, your Venue is not eligible to participate in ArtPrize this year.

Official Rules

The following is a summary of the Official Rules for Venues:

  • Venues must pay a $100 non-refundable fee to register.
  • After registration, Venues must be approved by ArtPrize.
  • Venues must sign a Hosting Agreement with each Artist exhibiting at their Venue.
  • Venues grant ArtPrize full rights to photograph the Venue during the event.
  • Venues must be open and free to the public for the minimum required hours during the event.
  • ArtPrize is not responsible for any damages that could occur to the Venue during the event.
  • ArtPrize is not responsible for Artwork left in the Venue after the event.
  • All Venues are eligible to receive the $20,000 Juried Award for Outstanding Venue.

ArtPrize District

The ArtPrize district spans three square miles of downtown Grand Rapids, MI, and any space within its boundary can be an ArtPrize Venue. The ArtPrize boundary extends north to Leonard Street and south to Wealthy Street, with its western border marked by Alpine Avenue NW/Straight Avenue SW and its eastern border by College Ave.

Take a look at the map below to see if your space is eligible.

 

View a larger map of the ArtPrize district

You can learn more about the ArtPrize district and its diverse neighborhoods—Center City, Heartside, Hillside, Monroe North/Belknap, Westside, and The Gardens*—on the Plan Your Visit page.

*Frederick Meijer Gardens & Sculpture Park is the only Venue located outside the boundaries of ArtPrize. It is located at 1000 East Beltline Avenue NE.

Juried Award for Outstanding Venue

In addition to prizes awarded by Public Vote, ArtPrize presents Juried Awards that are decided by a group of internationally acclaimed art experts. The $20,000 Juried Award for Outstanding Venue is the only prize presented to the curator of a Venue instead of an Artist.

See previous ArtPrize award winners.

Registration & Approval

To participate in ArtPrize, venues must first register. Or, interested curators without a venue of their own can apply to curate a city venue.

Registration requires three simple steps

  1. Sign up for an account on artprize.org, or sign in if you already have an ArtPrize account
  2. Pay the $100 registration fee to enter your venue and create your Venue Profile
  3. Receive ArtPrize approval; then start planning your exhibit!

Prefer visuals to lists? We made this step by step video.

 

A few notes about creating your Venue Profile

  • Your Venue Profile is your face both to Artists and the public. There are two Venue descriptions on your profile, one catered to visitors and one to Artists, so keep these audiences in mind when you’re writing. Use one to sell yourself to the public as a place to visit and the other to Artists as a space to exhibit their Artwork.
  • The more information and photos you provide, the better chance you will have of establishing great Connections with Artists. Keep in mind that many Artists are traveling from around the country and the world and may not be familiar with the area, so photos of your space are very important.
  • Multiple people can manage the same Venue and Venue Profile. Simply add additional Venue managers from your Venue Profile page using the e-mail address associated with their artprize.org account. (Each desired Venue manager must have an individual ArtPrize account before you can add them as managers.)
  • After registration is complete, you’ll still be able to edit your Venue Profile.
  • During the approval process, ArtPrize staff will verify your information.

The approval process

Once you pay the registration fee and submit your Venue Profile, ArtPrize will review everything to ensure that your venue meets eligibility requirements. If you are a first-time Venue or we need to reconnect, we will set up a time to visit your space, talk through the process and requirements, and answer any questions you may have. Once you are approved, your profile will go live on artprize.org.

Next steps

The next step is finding Artists to exhibit Artwork in your space. When Artist Registration opens, you’ll be able to begin browsing registered Artists. Then, during the Connections period, you may contact Artists and Artists will contact you. Once the Connections Period ends, you will be unable to secure additional Artists.

Connections

Now that your space is approved as an ArtPrize Venue, all you need are some Artists to exhibit their Artwork.

Remember, ArtPrize plays no role in assigning Artists to Venues. Instead, you are expected to review requests from Artists and decide which Artwork to display within your Venue. This process of selecting Artists and curating exhibits is managed through the Connections tool on your artprize.org Account and involves just four steps.

  1. Check for Requests. Registered Artists will begin to browse artprize.org for available Venues right away to find the perfect spot for their Artwork. As soon as the Connections Period opens, they can request to connect with you if they think your space would be a good fit. When Artists request to connect with you, they’ll be listed under “Requested” in the “My Connections” area of your Account. You can also request to connect with Artists if you have a specific vision for your exhibition and see a particular Artwork you believe would work well in your space.
  2. Confirm Interest. Review the Artists in your “Incoming Connection Requests” list. When you find ones you like, click “Yes” to confirm that you’re interested in hosting their Artwork at your Venue. Once you do this, they move from“Requested” to “Pending” in the “My Connections” area of your Account and they receive an e-mail notification. Similarly, you’ll receive a notification if an Artist you’ve requested to connect with confirms interest.
  3. Discuss Details. When both you and the Artist confirm mutual interest in working together, send them an e-mail or give them a call to discuss the details of exhibiting their Artwork. Make sure you agree on specifics (where the Artwork will be installed, when it will arrive, who installs it, etc.). At this point, you’ll need to draft a Hosting Agreement and provide it to the Artist to sign and return.
  4. Confirm Agreement. As the final step, both you and the Artist must confirm that you have signed the Hosting Agreement. You’ll confirm first. Look for the confirmation button next to the Artist in the “Pending” list in the “My Connections” area of your Account and click “Yes”. Then, if the Artist does the same, the connection is complete.

That’s it! You’re one Artist closer to curating a world-class exhibition.

A few things to keep in mind

  • If you are also registered for ArtPrize as an Artist, you may exhibit your own work at your Venue provided you use the standard Connections process.
  • If you complete a Connection with an Artist and then later you and the Artist both agree to terminate this Connection during the Connections Period, please e-mail the Exhibitions Team at venues@artprize.org and explain the situation.

Hosting Agreement

The Hosting Agreement is a contract between you and and each Artist that details all the specifics of your working relationship. Venues need to provide each Artist with a Hosting Agreement during Step 3 of the Connections process. It must be signed by both parties before your Connection can be completed to ensure that both parties are on the same page about what to expect during the event.

ArtPrize provides each Venue with a Hosting Agreement Template that you are able to customize to create your own Hosting Agreements based on your specific needs and what you negotiate with individual Artists.

Every Hosting Agreement should include:

  • A description of the Artwork to be exhibited
  • Specific requirements for the Artwork (like lighting)
  • How much space the Artwork will take up in the Venue
  • Specific description of the agreed location within the Venue
  • Any additional open hours for the Venue beyond the required minimum
  • When the Artist can start installation
  • Arrangements for shipping, installation, and removal if the Artist will not be attending the event
  • Who pays for shipping (if necessary)
  • Who pays for promotional materials (if any)
  • Who is responsible for insurance and security during the event
  • How sales are handled
  • Who is responsible for Artwork removal and how and when it will be removed

These are the types of details that could be easily missed or miscommunicated without a Hosting Agreement in place and cause unnecessary strain between an Artist and Venue leading up to or during the ArtPrize event.

Artists and Venues are expected to negotiate the terms until both parties are comfortable with the details. Note that the entire process of negotiating and signing a Hosting Agreement can be completed entirely through e-mail—simply type your name into the signature section at the bottom of the Hosting Agreement and it constitutes a valid signature.

Brokering Sales

When Artists fill out their Artwork Profile, they’re given the option of listing their Artwork for sale. This feature simply allows interested buyers to make an inquiry, and all details of the sales themselves are negotiated entirely between Artists and buyers.

While ArtPrize is not involved in the sales process, Venues may choose to broker sales and take a commission on art sold from their exhibition. However, we recommend that you only do this if you are actively assisting Artists in making sales. Any sales arrangements must be clearly stated in the Hosting Agreement and be agreed upon by both the Venue and Artist.

Additional info

  • Be cautious. ArtPrize does not accept responsibility for the actions of potential buyers.
  • When Artists offer a work for sale, ArtPrize asks for a price. This is for internal use only and will not be displayed on Artist Profiles or printed on Artist labels. It's up to the Artist and Venue to decide how to communicate prices to potential buyers.
  • All sales during the event are considered pending until the end of the event. Artwork may not be removed from the Venue during ArtPrize.
  • If the first place winner was entered into a pending sale, that sale is voided.

Insurance

One question a Venue and Artist will face together is who is responsible for insuring the Artwork. In the Hosting Agreement that ArtPrize provides, we leave it up to the Venue and Artist to decide how insurance is covered, but it usually makes the most sense for a Venue to insure.

Here's why:

Most Venues will already have an insurance policy they can add a rider to. The annual rate for fine arts coverage is normally between $0.15 – $0.50 per $100 of value, depending on the type of art. (Some insurance companies may want a minimum premium and/or a minimum deductible for issuing the rider.) Once ArtPrize is over, the Venue can request cancellation of the rider and receive a refund for any excess premium paid.

Insuring artwork in three easy steps

  1. The Artist sends the Venue a letter including the name, description, date of completion, and dollar value of the Artwork, along with adequate evidence to validate its insurable value.
  2. The Venue requests a rider to their current policy. (Some more robust insurance policies may already cover items on loan, making the rider unnecessary. Check with your insurance company.)
  3. The Venue names the Artist a “loss payee” on the policy.

That’s it. And the cost should be fairly minimal.

Let’s say a work is valued at $100,000 and subject to a rate of $0.40/$100. The rider would be $400 annually, but for just one month of coverage, the actual cost would be only $33.00. (Be sure to ask your insurance agent for exact requirements and costs.)

By comparison, an Artist may have to open a new policy, which could have base premiums of $580 or more.

So, whether the Venue absorbs the fee as part of participating in ArtPrize or requests reimbursement from each Artist in the Hosting Agreement, the process is generally simple and costs the Venue far less than it would the Artists on their own.

During ArtPrize

Required minimum hours

During the event, Venues are required to be open and accessible to the public for at least the minimum required hours listed below, but are welcome to stay open beyond the requirement.

  • Monday – Thursday: 5:00 p.m. – 8:00 p.m.
  • Friday & Saturday: Noon – 8:00 p.m.
  • Sunday: Noon – 6:00 p.m.

If your Venue is outdoors or the exhibit can be experienced as intended from the outside, you do not need to keep your building open to the public, so long as the Artwork is accessible during the minimum open hours.

Help from volunteers

Many Venues choose to make use of volunteers to promote the exhibition, keep the doors open, answer questions, provide security, or guide visitors through the building, and we strongly encourage all Venues to involve their community in hosting an ArtPrize Venue.

It’s important to note that ArtPrize itself does not provide volunteers to help with individual Venues. Official ArtPrize volunteers are recruited for voter registration, event way finding, and ArtPrize stores. Venues should arrange for their own support during the event.

City Codes

Inspections and Fire Code

ArtPrize is a public event, so there is the possibility that City inspectors will want to visit your Venue and talk about your exhibition if they have concerns or questions about your compliance with City regulations.

Grand Rapids has many resources designated to ensure all participants in ArtPrize experience a safe and enjoyable event. See the City of Grand Rapids website for information about hosting or operating a special event in conjunction with ArtPrize.

Permanent Murals or Installations

Works of art that will become permanent fixtures of the Grand Rapids landscape, such as murals and sculpture, or any installation that might potentially obstruct a walkway or other public space, must first be reviewed and approved by the City of Grand Rapids’ Arts Advisory Board. If your Venue wishes to host such an Artwork, e-mail venues@artprize.org and our Exhibitions Team will work with the City to obtain the necessary approvals.

Curate a City Venue

Instead of registering your own space as an ArtPrize Venue, you could also apply to curate a Venue for the City of Grand Rapids.

Each year, ArtPrize partners with the City of Grand Rapids and the Grand Rapids Downtown Development Authority to hire several curators to work with the City to place Artwork in City Venues during ArtPrize.

Anyone from anywhere can apply to be a City curator and, while experience as a curator or work on similar projects is a big plus, it isn’t strictly required.

Application Process

In order to apply to be a curator of a City Venue, you need to submit an application via e-mail to curators@artprize.org before March 31 of the current event year.

Applications should include:

  • Proposal (500 word max)—What would you like to do in a park? This could be quite specific, with a particular Venue and certain Artists in mind, or it could be a more general plan that you could adapt to fit different spaces.
  • Up to 10 images—These could be works by Artists you know you'd like to show, renderings, or documentation of past curatorial projects.
  • Curriculum Vitae
  • Technical and safety considerations for the installations (if work is selected)

Once the applications are submitted, officials with the City of Grand Rapids will contact all selected curators to discuss Venue assignments and compensation. Compensation will depend on the number and size of the Venues a curator agrees to manage, as well as relevant past experience.

The City seeks proposals from curators for the following spaces:

Primary City Venues

Secondary City Venues

Site Coordinator

In addition, ArtPrize and the City are looking to identify a local individual to serve as Site Coordinator. This individual will assist with permit processing and installation logistics for City Venues. It's possible to fill this role and act as a curator. Please indicate if you are interested in this role when submitting your application materials.

Venue Downloads & Resources

Hosting Agreement Template

The Hosting Agreement is a contract between you and and each Artist that details all the specifics of your working relationship. Use this template to create your own Hosting Agreements based on your specific needs and what you negotiate with individual Artists.

Download the Hosting Agreement Template

Venue Seals

When promoting your Venue and exhibition, you are not permitted to use the ArtPrize logo—ArtPrize reserves that logo exclusively for events, materials, and locations produced by ArtPrize. Instead, we provide an Venue Seal that Venues can use on promotional materials.

Two rules govern usage of the Venue Seal:

  1. You may not alter the Venue Seal. The Seal must appear as it is, without any changes to its color, shape, etc.
  2. You may not use the Venue Seal for commercial purposes. Anything you create using the Seal cannot be sold. (For example, you can make promotional t-shirts that use the Venue Seal, but you cannot sell them.)

ArtPrize distributes Venue seals to all Venues at the end of the Connections Period.

Venue Events

If you're planning receptions or other events at your Venue leading up to or during ArtPrize, you can add them to the Events Calendar on artprize.org. Click here to add your event.

Artist Labels

ArtPrize prints one official voting label for each Artwork entered in ArtPrize. Labels contain the title, medium, and voting number, as well as the Artist name, city, and country. All labels contain voting instructions. For the Artists who recorded a message for the ArtPrize Audio Guide, call-in instructions are also included.

Voting labels are distributed to Venues. Either the Venue or Artist must place them next to the Artwork before voting begins. This responsibility should be decided with the Artist in advance.

Some Artists find the need to print additional labels. In this case, please use the official PDF templates provided below.

Please note that ArtPrize does not print Artist statements. However, an Artist statement template is included with the label templates, so you may print your own.

Download Artist Label Templates (available soon)